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How to Restrict Your WordPress Forms to Logged-in Users Only

Are you looking for an easy way to restrict your WordPress form submissions to logged-in users only?

If you have a membership site, online store, or another type of website that has registered users, then you may want to restrict certain forms access to only logged in users.

In this article, we will show you how to restrict your WordPress forms access so only logged in users can fill out and submit them.

Restrict Form Access in WordPress

When and Why You Need to Restrict Access for WordPress Forms?

There could be a number of scenarios when you would need to restrict access to certain WordPress forms to logged-in users only.

For example:

  • You may be hosting a private members event, and you only want registered users on your site to RSVP.
  • You may restrict access to support for members only, and by restricting it to logged-in users only, you can dynamically populate certain information from their profile.
  • You might want to run an employee survey or poll, and you want to restrict access to your internal team only.
  • You are running a customer NPS survey that you only want to be submitted by logged-in users only.
  • You might have a special prize claim form that you want to be accessed by only certain logged-in users.

These are just some examples, but there could be literally hundreds of other use cases where you want to restrict form access to registered users only.

With that said, let’s take a look how to restrict your WordPress form access to logged-in users only.

Method 1: Restrict Form Access with WPForms Form Locker Addon

This method is easiest and most powerful, so we recommend it for all beginner users. We will use the WPForms plugin and their Form Locker addon to completely lock down WordPress form access.

WPForms is the best WordPress form plugin used by over 2 million websites. It was created by WPBeginner’s founder, Syed Balkhi, to have all the features we needed for running our business.

The first thing you need to do is install and activate the WPForms plugin. For more details, see this step by step guide on how to install a plugin in WordPress.

Upon activation, you need to enter your license key and then add over to the WPForms » Addons page to install the Form Locker Addon.

WPForms Form Locker Addon

Now you’re ready to create a new form that has restricted access for logged-in users.

To do this, go ahead and create a new form by going to WPForms » Add New. This will open the WPForms form builder where you will be presented with the option to either choose a form template or start with a blank one.

WPForms drag & drop form builder is extremely easy to use, so you can add or remove fields and customize the form to your liking.

WPForms Form Builder

Once you have added all the necessary fields, you need to go to the Settings Tab and click on Form Locker.

WPForms Form Locker Settings

On this tab, you will see the option to enable password protection for your WordPress forms, set total entry limits, enable form scheduling, and enable restricting entries to logged-in users only.

Form Locker Logged in User Only

Once you check the box, you will see a new Message field where you will need to draft a message that will appear to all users who are not logged in to your site.

WPForms Form Locker Restrict Access Message

Once done, you can tweak other form settings that you might need and then click the Save button.

Now you can embed this form on any WordPress post or page on your site by using the WPForms shortcode in the Classic Editor or by using the WPForms block in the Gutenberg editor.

Simply go to Post or Pages, and then click on the Plus icon to select a block. Next, type WPForms in the block search.

Add WPForms block to WordPress post or page

Once the WPForms block is added, select your form to embed and you’re done. Congratulations, you have successfully created a WordPress form that’s restricted to logged-in users only.

Method 2: Restrict Form Access with Password Protected or Private Pages

Another way to restrict form access in WordPress is by using the default WordPress visibility settings. You can use this method with the free version of WPForms or any other contact form plugin.

Simply create a Page or Post where you want to embed the form. After that click on the Visibility settings on the right panel.

WordPress Page Visibility Settings

You have the option to either make the whole page private or make the whole page password protected.

Private pages can only be seen by the Administrators and Editor level users on your website.

If you set a password for the page, then you will have to share that password with everyone who you want to give access to.

While this method works, there are several downsides to it.

First, the entire page is hidden not just the forms area. You lack the finer controls, and there’s no way for you to see which logged-in user submitted the form (if you’re using the password protected setting).

Method 3: Use Advanced Membership Plugins to Restrict Form Access

If you’re using an advanced WordPress membership plugin like MemberPress, then it comes with a lot of access control features built-in.

You can simply go to MemberPress » Rules to create a new permissions rule.

Add new rules in MemberPress

The rule edit page allows you to select different conditions and associate them to a membership plan.

For example, you can select all content that matches a particular tag or category to be available only to members with the silver subscription plan.

Add a rules set to MemberPress

You can also create more specific rules. For example, a single post or page, child pages, or a specific URL.

Once you have set the rules, you can use it in combination with any WordPress contact form plugin to restrict form access to logged-in users only.

For more details, see our step by step guide on how to restrict content access in WordPress.

We hope this article helped you learn how to restrict your WordPress forms to logged-in users only. You may also want to see our list of best WordPress plugins for business websites.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.



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WPBeginner Users Get a Free Domain and 62% off HostGator Web Hosting

Do you want to start a blog, make a new website, transfer your blog from WordPress.com to WordPress.org, or simply want to switch hosting companies?

If your answer is yes, then let us make it super easy for you.

Our friends over at HostGator are offering an exclusive limited time deal for WPBeginner users.

Basically, you’ll get a 62% discount on your WordPress hosting along with with a free domain name and SSL certificate.

HostGator Special Offer for WPBeginner Readers

During this limited time offer, you’ll be able to get WordPress hosting for as low as $2.64 per month with a free domain name + free SSL certificate.

→ Claim This Limited Time HostGator Deal ←

Why Choose HostGator to Make Your Website?

HostGator is one of the oldest and most well-known web hosting companies around. They offer affordable hosting plans for businesses of all sizes.

Our founder and CEO, Syed Balkhi, has been a loyal HostGator customer since 2007. In fact, WPBeginner itself started on HostGator’s shared hosting plan.

As our site grew, we upgraded to their VPS hosting plan, then a dedicated server, and now it is hosted on HostGator’s enterprise-level custom made infrastructure.

We can confidently say, that HostGator has been with us every step of the way through out our WordPress journey. They have a helpful support team, rock-solid infrastructure, one-click WordPress install, and a ton of other features.

NOTE: At WPBeginner we believe in transparency. If you sign up with HostGator using our referral link, then we will earn a small commission at no extra cost to you (in fact, you will save money and get a free domain). We would get this commission for recommending just about any WordPress hosting company, but we only recommend products that we personally use and/or believe will add value to our readers.

Who is this offer great for?

Well everyone, but in particular: those users who are thinking about starting a new blog or launching a new website.

This offer is also great for users who want to move their blogs from WordPress.com to self-hosted WordPress.org website. For a detailed comparison of the two platforms, see our guide on the difference between WordPress.com vs WordPress.org.

The following are some of the advantages of moving your site from WordPress.com to WordPress.org:

  • You’ll get your own free domain name. For example, wpbeginner.com or mycoolwebsite.com (* Fee domain offer is available with the HostGator deal only)
  • You’ll be able to install any WordPress plugin on your website
  • You can choose any theme design you want and get even more customization options
  • You can create an online store, membership community, or make money online with your blog
  • Most importantly, you own and control all your content and do whatever you want with your website.

Basically, you get the full freedom to make any kind of website you want and bring your ideas to life.

For detailed instructions, see our guide on how to properly move from WordPress.com to WordPress.org.

Still Not Sure How to Proceed? Let Us Help You with That

Many beginners feel a bit reluctant to move their blog or start a new one. This is understandable, especially if you are just starting out with little to no technical knowledge at all.

For those users, we have a special bonus offer:

Our expert team can help you get started. HostGator promised us that if you signup using our referral link, then they will compensate us to do the blog setup for you.

We will even migrate your WordPress.com blog over to self-hosted WordPress. Here’s how to claim this offer:

Step 1: Sign up using our referral link.

Step 2 Fill out the form on this page to get in touch with our experts.

Our team will set up your WordPress blog for you, and you’ll be able to just login to WordPress and start working on growing your business.

Who Shouldn’t Use this Offer?

At WPBeginner, our goal is to help users make the best decisions for their business regardless of whether we get paid or not.

This HostGator offer is great for a lot of use cases, but it does have some catches.

Shared hosting companies are able to offer low-cost hosting plans because they allow several websites to share the same server resources.

Basically, a shared hosting plan is like riding a bus vs driving your own car.

While advertising these plans, each company claims to offer unlimited everything. However, there is no such thing as unlimited, and there are restrictions on your shared hosting plan.

As your website grows ,and you start getting more visitors, then you’ll start hitting those limits.

In simpler terms, if your blog is getting millions of pageviews each month or even 100,000 visitors per month, then this $2.64 is not enough to handle that kind of traffic.

In that case, you’ll need to upgrade your hosting plan to VPS hosting or even managed WordPress hosting.

On the other hand, if you are just starting a new blog or launching a small business website, then you’ll save hundreds of dollars each month by taking advantage of this exclusive offer.

→ Claim This Limited Time HostGator Deal ←

We hope you found this exclusive offer helpful.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.



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How to Allow Users to Report Inappropriate Comments in WordPress

One of the best part about Facebook groups is that it allows users to report inappropriate comments.

This allows admins and moderators to easily remove offensive, rude, and hurtful comments from the group. Wouldn’t it be nice if WordPress had a solution that allowed users to report inappropriate comments?

In this article, we will show you how to crowdsource comment moderation by allowing users to report inappropriate comments in WordPress.

Why Allow Users to Report Inappropriate Comments in WordPress?

Despite having tools to combat comment spam in WordPress, trolls often find ways to get their negative comments on your posts.

Offensive, rude, and hurtful words appearing on your website can hurt your brand image and negatively impact your business.

If your website gets a lot of comments, then you’d have to read every comment to ensure that negative comments don’t slip through the cracks.

This is extremely difficult if you don’t have the resources.

By allowing users to report inappropriate comments, you can crowdsource this task to your readers similar to how many Facebook groups do.

Reporting inappropriate comment on Facebook

Let your users catch and report inappropriate comments for you to review and remove. If you allow users to report / flag comments, then you’ll be able to quickly respond to bad comments by deleting them.

This allows you to easily catch negative comments, and it give your users a sense of community along with a new way of participation on your site.

Let’s take a look at how you can easily allow users to report comments in WordPress.

Allowing Users to Report Inappropriate Comments in WordPress

First thing you need to do is to install and activate the Zeno Report Comments plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, you need to go to the Settings » Discussion page in your WordPress admin area and navigate to the ‘Allow comment flagging’ option.

Next, check the box next to ‘Allow your visitors to flag a comment as inappropriate’ option.

Allow Comment Flagging Option in WordPress Discussion Settings

Once done, you need to click on the Save button to save your settings.

After the settings are saved, you will see additional options below ‘Allow comment flagging’ option.

First, you will see a ‘Flagging threshold’ option. This basically lets you set a number of reports before a comment is flagged for manual review. We recommend having this number set to 1, but you can have it as high as you like.

Second, there is an ‘Administrator notifications’ option which lets you choose whether you would like to receive an email when a comment has been sent for manual moderation.

The third option also lets you enable or disable ‘Administrator notifications.’ You can check the box next to it if you want WordPress to send administrators an email each time a comment is reported as inappropriate.

Zeno Report Comments Plugin Settings WordPress

Depending on the number of comments your site gets, these notifications can become overwhelming. An easier solution is to disable email notifications and simply review your comments every day.

Once you are done configuring the settings, make sure to click the Save button.

To preview how the report a comment option looks on your blog, simply open a blog post on your website.

A link to ‘Report comment’ will start appearing below each comment on your site. Users can click on this link to report a negative comment.

Report Comment Option on WordPress Comments

When a user reports a comment, the plugin will display a quick AJAX feedback.

AJAX feedback after a Comment is Reported in WordPress

When a comment’s report count reaches the flagging threshold, it is pushed back to the moderation queue for a site administrator or editor to review. You have the option to delete or re-approve it.

Reported Comment for Moderation in WordPress

We hope this article helped you to learn how to allow users to report inappropriate comments in WordPress. You may also want to see our guide on how to allow users to edit their comments in WordPress and how to add reCAPTCHA to WordPress comment form.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.



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How to Allow Users to Edit their Comments in WordPress

Have you ever felt the need to edit a comment you just left on a website?

Maybe you want to correct a spelling or grammar or error, or maybe you accidentally hit the submit button before finishing your comment.

It happens to all of us. The problem is that most WordPress sites do not allow users to edit their comments once they are published.

If you receive a lot of comments on your website, then you may want to consider allowing users to edit their own comments for a short period of time.

In this article, we’ll show you how to allow users to easily edit their comments in WordPress for a short period of time.

How to Allow Users to Edit their Ccomment in WordPress

Why Allow Users to Edit or Delete their Comments

Most WordPress sites allow users to submit comments on their articles after providing their name and email address. However, users are not allowed to edit or delete their comment.

Sometimes, people want to make changes to their comment after clicking on the submit button.

The most common scenario is to fix their mistakes like a spelling or a grammatical error. Some users may want to modify their comments to add or remove something.

There can also be some rare cases where a user may think about deleting their comment because what they wrote was completely out of context.

Whatever the case may be, the best solution can be to allow people to edit their comments for a short period of time, maybe for the first 5 or 10 minutes.

During that time, they’ll be allowed to modify or even delete their comments.

The reason for adding the time limit is to make sure that link builders and spammers don’t abuse the comment section by adding links to their approved comments.

That being said, let’s take a look at how to easily allow users to edit their comments in WordPress.

Allowing Users to Edit Comments in WordPress

First thing you need to do is install and activate the Simple Comment Editing plugin. You can see our step by step guide on how to install a WordPress plugin for detailed instructions.

Upon activation, the plugin will allow your users to make changes to their comments within the first 5 minutes.

After the first 5 minutes, users will not able to edit their comments.

You can change this time limit by going to Settings » Simple Comment Editing in your WordPress admin area.

Simple Comment Editing plugin settings

On the settings page, you can change the time in the text field to anything you like.

However, it is recommended to set the limit under 30 minutes since the purpose is to allow users to fix the errors right away.

Once you’ve changed the time, you need to click on the Save Options button to store the changes.

Next, we recommend leaving a test comment on any of your posts, so you can see the plugin in action.

WordPress comment click to edit option

Once you’ve submitted your comment, you’ll find the “Click to Edit” link and a countdown timer below the comment text. The timer is useful for indicating the time within which you can edit your comment.

To modify your comment, you need to click on the Click to Edit link.

This will allow you to make changes to your comment. However, you’ll not be allowed to change your name, email, or website URL.

Edit comment with countdown timer

Once you’re done, you need to click on the Save button to update the comment.

If you want to delete your comment, then you have to click on the Delete button. This will open an alert box asking you to confirm that you want to delete your comment.

Allow users to delete their comments

Go ahead to click on OK to complete the process.

That’s all! We hope that this article helped you to learn how to allow users to edit their own comments in WordPress for a short period of time.

You may also want to see our guide on how to style the comment form of your WordPress site.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.



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How to Send Email to All Registered Users in WordPress

Have you ever wanted to send a mass email to all registered users on your WordPress site? f you run a multi-user WordPress site, then sometimes you may need to send notifications emails to your users. In this article, we will show you how to send email to all registered users in WordPress.

Email all registered users in WordPress

Why and When You Need to Send Email to All Registered Users in WordPress?

If you allow user registration on your WordPress site, then you may be automatically adding registered users to your email list as well.

In case you are not adding your registered users in an email list, or your email list is not segmented, then you would need an alternative solution to send a mass email to all registered users.

You can use this feature to send emails about important announcements, account status, password update requests, and more.

Let’s see how you can easily email all registered users on your WordPress site.

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If you don’t like the video or need more instructions, then continue reading.

Sending Email to All Registered Users in WordPress

First thing you need to do is install and activate the Email Users plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, the plugin will add a new menu item labeled ‘Email User’. Clicking on it will take you to the page where you can choose who you want to email.

Email users

You can send individual message to specific users, or you can send a message to user groups. Users with the same user role have the same user group for example, administrators, editors, authors, subscribers, etc.

You need to click on ‘Send Individual Message’ link to send email to specific or all users on your WordPress site.

Sending emails to individual or all users on your site

Start by selecting a mail format for your email and then select recipients from the drop down list. You can use the CTRL (Command key on Mac) to select multiple users.

Next, you need to add a subject line and your email message. Once you are satisfied with the email message, click on the Send Email button.

The plugin will send your email message to all selected users.

Sending Email to User Groups in WordPress

User Email plugin also comes with a feature that allows you to send emails to specific user roles.

This feature is helpful if you have a lot of users, and you can’t select them all one by one in the individual message form. It is also helpful when you just want to email specific user roles like authors or editors.

You will need to visit Email Users » Send to Group(s) page.

Send email to specific user roles or groups

First you need to select a mail format (Plain text or HTML) for your email message. After that you can select which user roles or groups you want to send this email to.

Next, add a subject for your email message and then add the email message that you want to send. Click on the Send Email button to send the message.

Turning Emails On/Off for Specific Users in WordPress

You can select which users will receive individual or group messages by visiting the Email Users » User Settings page.

Manage email settings for users

Select the user you want to edit and then select an action from bulk actions menu. You can turn off notifications (individual messages) as well as mass emails (emails sent to multiple users or user groups).

When you have made your changes, make sure to click on the apply button to save your changes.

Individual users on your site can control email settings on their profile pages as well.

Upon login, users can go to their Profile page, and they will notice two new options to opt-in or out of email messages.

Email preferences

Troubleshooting Email Issues

If you are having problems sending email from your WordPress website, then see our guide on how to fix WordPress not sending email issue.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.



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